Purchasing Contracts Administrator- Procurement

Houston, TX

Purchasing Contracts Administrator- Procurement

Location: Houston, Texas


Category: Procurement

UTHealth Houston General Administration

Requisition #: 240001R8

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

  • 100% paid medical premiums for our full-time employees

  • Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)

  • The longer you stay, the more vacation you’ll accrue!

  • Longevity Pay (Monthly payments after two years of service)

  • Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as…

  • Free financial and legal counseling

  • Free mental health counseling services

  • Gym membership discounts and access to wellness programs

  • Other employee discounts including entertainment, car rentals, cell phones, etc.

  • Resources for child and elder care

  • Plus many more!

Position Summary:

Executes and administers complex construction or services contracts to include Request for Proposal (RFP), Request for Qualification (RFQ), Invitation to Bid (ITB), and all related documentation. Prepares and completes all the actions necessary for a major procurement.

UTHealth Houston Supply Chain is hiring a Purchasing Contract Administrator to join their team of professionals. Located at Operations Center Building OCB @ 1851 Crosspoint Avenue.

Schedule: Hybrid, Monday – Friday, days

Position Key Accountabilities:

  1. Publishes requested documents required to fulfill daily demands of contract documentation in a timely manner.

  2. Monitors daily activities regarding contractor performance of scope of work

  3. Communicates progress status on a daily basis to keep contract representatives informed.

  4. Validates and routes invoices appropriately, with proper documentation to justify payments.

  5. May assist in development of scope of work, evaluation methodologies, price proposal structures and all aspects of contract formulation.

  6. Processes and properly handles all incoming documentation concerning contract performance and/or function.

  7. Ensures that all contract actions are completed according to state and federal requirements.

  8. Documents contractual events properly.

  9. Recognizes the appropriate contract types for a given purchasing situation.

  10. Other duties as assigned.


Certified Professional Public Buyer (CPPB), or, Certified Purchasing Manager (CPM), or, Certified Texas Purchaser (CTP), or, Certified Texas Procurement Manager (CTPM), or, Successful completion of any of the above certifications within 18 months of hire. Effective communication and organizational skills. General knowledge of purchasing concepts and principles for complex contracts is required. Familiarity in project management preferred.

Minimum Education:

Bachelor’s degree in Purchasing, Business, related field, or equivalent experience.

Minimum Experience:

Three years experience in a major purchasing environment working with complex, long-term services and construction contracts to include public sector contracting experience. Experience with Negotiations, Requests for Proposal, and Evaluation of Requests for Proposal, Invitations to Bid, Bonding and Insurance, and all contract types. One year at UTHSC- Houston or other state institution of higher learning preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.


Equal Employment Opportunity Statement

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

UTHealthHoustonhas adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.

In addition, all UTHealthHouston​​​​​​​employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’sHoustonrules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.

Work location is based on the needs of the department and may be adjusted.