Senior Administrative Coordinator for UT Physicians Human Resources

Houston, TX

Senior Administrative Coordinator for UT Physicians Human Resources

Location: Houston, Texas


Category: Professional/Managerial

UTHealth Houston General Administration

Requisition #: 230002HR

Position Summary:

UTHealth Houston's Human Resources is looking for a Senior Administrative Coordinator who will support our UT Physicians clinics and administrative team. This employee provides general and varied business and financial operations support to the department under general supervision. They make general to complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices.

This Coordinator helps to monitor general inquiries from employees and managers in our clinics. They will also input transactions that are associated with hiring and promoting employees. They will track job openings for specific UT Physicians departments, and build reports on which roles are open or being filled. You will need to be able to pull data from our PeopleSoft program, and analyze to create summaries of information for the team. There is a component where you will help monitor nursing licensures of current or potential staff, and make sure they are in compliance with needed certifications. You will also help with the administrative tasks such as reimbursements for expenses and travel. You will also help with Family Leave Medical Act coordination for the organization. This is a fast moving environment that requires someone be very organized and on-top of calendars and schedules.

The role will be a hybrid of on-site and remote. Your office will be in our Binz Building in the Museum District of Houston. This building in on the Metro rail and bus line, and has parking attached which employees pay for. It is a full-time role that is eligible for all benefits and employee resources from UTHealth Houston.

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

  • 100% paid medical premiums for our full-time employees

  • Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)

  • The longer you stay, the more vacation you’ll accrue!

  • Longevity Pay (Monthly payments after two years of service)

  • Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as…

  • Free financial and legal counseling

  • Free mental health counseling services

  • Gym membership discounts and access to wellness programs

  • Other employee discounts including entertainment, car rentals, cell phones, etc.

  • Resources for child and elder care

  • Plus many more!

Position Key Accountabilities:

  1. Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.

  2. Verifies accuracy of all personnel and payroll transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner.

  3. Regularly handles confidential information and sensitive issues.

  4. Reviews personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes. Ensures the necessary approvals are secured.

  5. Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.

  6. Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget.

  7. Monitors travel, purchasing, payroll, timekeeping, contracts and grants.

  8. Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.

  9. Maintains departmental equipment and space inventories.

  10. Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions.

  11. Provides approval of purchase requisitions based on established signature authority guidelines.

  12. May direct and manage the daily activities of the department/program through administrative staff.

  13. May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters.

  14. May train entry level support staff. May lead support staff. May assist with interviewing, orientation and scheduling of staff. May provide input into lower level staff performance evaluations

  15. Generally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.

  16. Advises on financial and business practices, may draft policies and procedures as assigned by supervisor.

  17. Responsible for making routine business and financial decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions.

  18. Other duties as assigned.


Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.

Advanced working knowledge of University financial systems is preferred.

Minimum Education:

Bachelor’s degree in business related field required. Equivalent level of education and/or experience may substitute for education requirement.

Minimum Experience:

Three (3) years related work experience required.

Prior experience in finance, accounting, business administration or business management required.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

If you are looking for a great healthcare career in Houston, visit!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.

Equal Employment Opportunity Statement

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

UTHealthHoustonhas adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.

In addition, all UTHealthHouston​​​​​​​employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’sHoustonrules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.

Work location is based on the needs of the department and may be adjusted.