Associate Director Gift Assurance in Development

Texas Medical Center-Houston, TX

Associate Director Gift Assurance in Development

Location: Texas Medical Center-Houston, Texas


Category: Accounting/Finance

UTHealth Houston General Administration

Requisition #: 230003FO

UTHealth Houston's Development Department is looking for an Associate Director of Gift Assurance. This employee serves as part of the Gift Assurance leadership team in the Office of Development and focuses on helping to ensure the fulfillment of donor intent for philanthropic contributions. Executes complex activities related to the prevention, detection, corrective action and reporting components of the Gift Assurance program, with primary responsibilities in conducting philanthropic fund reviews, developing new processes, refining existing processes, reviewing financial transactions, developing/providing training, analyzing data, improving data integrity and preparing reports for internal and external stakeholders. Creates, modifies and enhances various Gift Assurance program processes, materials and services in collaboration with other UTHealth Houston offices, UT System and UT Investment Management Company (UTIMCO). They will focus on endowment donations and help refine this program for UTHealth Houston. This employee may have direct reports, and will be helping to take our endowment operation to the next level.

This role is eligible for all UTHealth Houston benefits. You will office out of a location in the heart of the Texas Medical Center in our University Center Tower. During a training and probationary period you will be in the office at least two or three days a week, more if business needs require it. You will work primarily remote after this time has passed.

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

  • 100% paid medical premiums for our full-time employees

  • Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)

  • The longer you stay, the more vacation you’ll accrue!

  • Longevity Pay (Monthly payments after two years of service)

  • Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as…

  • Free financial and legal counseling

  • Free mental health counseling services

  • Gym membership discounts and access to wellness programs

  • Other employee discounts including entertainment, car rentals, cell phones, etc.

  • Resources for child and elder care

  • Plus many more!

Position Key Accountabilities:

  1. Serves as a content expert for the development and maintenance of resources for the current use and endowment components of the Gift Assurance program, including but not limited to, preparing and/or revising standard operating procedures (SOPs), creating and/or revising gift agreements primarily for major and principal gifts and employing existing or new IT tools to help with the implementation of efficient and effective processes. Also develops communication plans for roll-outs of new program components and for updates to existing program components. Creates and executes plans for various projects such as philanthropic fund analysis, data integrity reviews and potential accounting structure modifications. Partners with Development and university colleagues to design and secure review/approval for new or revised program materials. Recommends refinements to program activities and leads the implementation of various enhancements to elevate gift assurance services.

  2. Recommends content/layout for financial reports, secures data from various institutional and external colleagues and/or IT systems and prepares financial reports for donors and internal stakeholders. Analyzes financial data and gift assurance metrics for other periodic reports provided to donors and/or university stakeholders on endowments and current use funding. Identifies risk areas for gift assurance, conducts philanthropic fund reviews and helps to develop/implement corrective action plans for moderately complex scenarios. Reviews, approves or denies financial transactions in PeopleSoft to ensure philanthropic fund use complies with donor intent.

  3. Leads the development of various training resources for the Gift Assurance program, including but not limited to training opportunities through the university’s learning management system. Facilitates training sessions for Development and university colleagues on gift assurance activities for endowments and current use funding.

  4. Monitors, analyzes and clears holding accounts for endowments and current use funding to ensure timely and effective use of philanthropic contributions. Partners with Development officers and Gift Administration to create appropriate gift documentation. Works with university finance and other university colleagues to establish new philanthropic funds and modify existing philanthropic funds when needed. Identifies/resolves challenges that may arise during the gift agreement process from preparation to execution.

  5. In partnership with Development and university IT teams, participates in planning and implementing enhancements to current and future relational databases such as Affinaquest CRM and PeopleSoft to advance Development operations. Provides content expertise and remains abreast of trends in gift assurance, emerging technologies and potential new tools for data visualization and financial reporting.

  6. Manages Human Resources activities of department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations and salary planning.

  7. Performs other duties as assigned.

Minimum Education:

Bachelor's Degree required

Master's Degree in finance, business administration, health care administration or a related area preferred

Minimum Experience:

6 years of experience within a university, health care education, or academic medical center environment

Excellent skills in program development, communication, problem solving and data analysis

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

If you are looking for a great healthcare career in Houston, visit!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.

Equal Employment Opportunity Statement

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

UTHealthHoustonhas adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.

In addition, all UTHealthHouston​​​​​​​employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’sHoustonrules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.

Work location is based on the needs of the department and may be adjusted.