International Visitor Advisor for the Office of International Affairs

Texas Medical Center-Houston, TX

International Visitor Advisor for the Office of International Affairs

Location: Texas Medical Center-Houston, Texas


Category: Professional/Managerial

UTHealth Houston General Administration

Requisition #: 230002ME

Position Summary:

We are looking for an International Visitor Advisor which will be someone responsible for helping students and faculty in our organization navigate immigration and visa issues. You will be a trusted consultant and provide orientation to faculty and students who need this assistance. You must have experience as an international advisor and understand the SEVIS (Student Exchange and Visitor Information System) process. You have to be able to distinguish the differences between F, B and M visas and how they work.

This role provides independent high level professional immigration expertise to university administrators, observers, faculty, students, visitors, trainees, and, staff related to potential visa sponsorship options based on appointment. Processes visa sponsorship applications, including signing all legal immigration documents for non-U.S. citizens invited, appointed, or hired to join the institution. Serves as the clearing house for all non-U.S. Citizens invited to the institution. Ensures compliance with non-immigrant visas sponsored by the institution. Assists non-U.S. citizens with a smooth transition to the university campus and the city of Houston or designated site of activity.

This is a full-time salaried exempt position that will report to the medical center Monday through Friday during normal business hours on a hybrid schedule of remote and on-site. It is a position that is eligible for full benefits including healthcare and a retirement program administered by the State of Texas. The building is on the Metro Rail line and easily accessible by bus.

Must be either a U.S. Citizen or a U.S. Lawful Permanent Resident

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

  • 100% paid medical premiums for our full-time employees

  • Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)

  • The longer you stay, the more vacation you’ll accrue!

  • Longevity Pay (Monthly payments after two years of service)

  • Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as…

  • Free financial and legal counseling

  • Free mental health counseling services

  • Gym membership discounts and access to wellness programs

  • Other employee discounts including entertainment, car rentals, cell phones, etc.

  • Resources for child and elder care

  • Plus many more!

Position Key Accountabilities:

  1. Responsible for providing Administration, Departments, and non-U.S. citizens with independent high level professional expertise and guidance on visa options; estimated timelines; obligations of sponsorship; and visa sponsorship for non-U.S. citizens appointed, invited, accepted, and/or visiting the institution.

  2. Reviews and signs all legal non-immigrant immigration applications, written communication, and/or documents associated to visa sponsored by the institution.

  3. Conducts independent reviews of immigration documents and/or passports on all non-U.S. citizens in order to determine eligibility to begin and/or continue appointment with institution.

  4. Provides independent high level professional expertise to non-U.S. citizen faculty, trainees, students, observers, and visitors by preparing, signing, and processing non-immigrant visa applications for all non-immigrant visas (e.g. F, J, E, TN, H, O, etc.).

  5. Serves as Designated School Official and Alternate Responsible Officer for the F-1 and J-1 UTHealth approved programs which include but is not limited to creating records, signing immigration forms, validating & complying with all reporting obligations of all F and J visas within the mandatory reporting obligation periods in the Student Exchange Visitor Information System.

  6. Reports to appropriate U.S. Government Agency and/or Program Sponsors all reporting obligation within the mandatory reporting obligation periods of visitors accepted, appointed, or employed with our institution but whose visa is sponsored by another organization.

  7. Provides appropriate visa clearances for employment, training, education, and/or visitors to the institution and advises administrators as well as non-U.S. citizens on their visa options/restrictions.

  8. Conducts mandatory one-on-one and group visit orientations with all non-immigrant visa holders to ensure non-U.S. Citizen understands his/her regulatory obligation to ensure compliance with visa sponsorship while in the U.S.

  9. Conducts mandatory educational workshops, cross-cultural activities, Open Forums, and Open Meetings for all non-immigrant visa holders and Department Administrators in accordance with federal regulations.

  10. Serves as the institutional Training Program Liaison for the J-1 ECFMG Program.

  11. Serves as the Designated Representative for all government document processing related to H-1, E-3, and TN sponsored visas.

  12. Interacts directly and indirectly with the U.S. Department of Homeland Security; U.S Department of Labor; & U.S. Department of State authorities in processing all visa applications; reviewing, photocopying and retaining all immigration documents in accordance with sponsorship or participation in program; reporting mandatory information for non U.S. Citizens in accordance with visa status; and, responding promptly to all government audits.

  13. Interfaces with school administrators, Deans, Chairpersons, as well as other support Departments including but not limited to Registrar, Bursar, Payroll, Human Resources, Global Program, Graduate Medical Education, Postdoctoral Office, and Employee Relations.

  14. Required to keep abreast of all visa restrictions and changes in federal, state, local and international regulations impacting the sponsorship and/or maintenance of immigration status by participating in on-going mandatory training & signing affidavits of participation and understanding the penalties imposed for failure to comply.

  15. Performs other duties as assigned.


Analytical thinking skills; the ability to build relationships; innovative thinking skills; practice-based learning and improvement skills; basic office and computer skills; and exceptional customer service skills.

Minimum Education:

Bachelor’s degree in Social Sciences, Humanities, Business Administration, or Education or relevant experience in lieu of education.

Minimum Experience:

Two (2) years of professional work experience in the area of Immigration and/or the Student Exchange Visitor Information System (SEVIS) related to International Student Advising or immigration experience.


Must be either a U.S. Citizen or a U.S. Lawful Permanent Resident. Federal Code of Regulation 8 C.F.R. 214.3 (1)(1).

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

If you are looking for a great healthcare career in Houston, visit!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.

Equal Employment Opportunity Statement

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

UTHealthHoustonhas adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.

In addition, all UTHealthHouston​​​​​​​employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’sHoustonrules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.

Work location is based on the needs of the department and may be adjusted.