Senior Administrative Coordinator in the Office of Technology Management

Texas Medical Center-Houston, TX

Senior Administrative Coordinator in the Office of Technology Management

Location: Texas Medical Center-Houston, Texas

Category: Professional/Managerial

UTHealth Houston General Administration

Requisition #: 24000043

Position Summary:

The Office of Technology Management is searching for a Senior Administrative Coordinator who will provide varied business and financial departmental support. This position will primarily handle accounts payable/receivable, various financial and statistical departmental reports, account reconciliation, travel, and procurement of goods/office supplies. This administrator will also assist with data entry into a departmental database. The focus will be working with our Oracle-based Financial Management System and Coupa. Applicants who know UTHealth's FMS and Coupa already or those with knowledge of a similar FMS are equally encouraged to apply.

This is a full-time role that is classified as salaried and is exempt. It is eligible for all UTHealth benefits, including healthcare coverage and participation in a pension plan run by the State of Texas. The work location is in the heart of the Texas Medical Center in our University Center Tower located at Fannin and Pressler. This department usually prefers to work on-site Monday through Thursday and then do a remote day on Fridays.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

Once you join us, you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

100% paid medical premiums for our full-time employees

Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)

The longer you stay, the more vacation you'll accrue!

Longevity Pay (Monthly payments after two years of service)

Build your future with our excellent retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' well-being is important to us. We offer work/life services such as…

Free financial and legal counseling

Free mental health counseling services

Gym membership discounts and access to wellness programs

Other employee discounts include entertainment, car rentals, cell phones, etc.

Resources for child and elder care

Plus, there are many more!

Position Key Accountabilities:

POSITION KEY ACCOUNTABILITIES:

1. Plans and coordinates major business management functions and administrative support services.

2. Regularly handles confidential information and sensitive issues.

3. Performs data analysis in report preparation, ensuring data accuracy.

4. Handles inquiries and collects and processes paperwork regarding the departmental database, record keeping, and report compilation.

5. Accounts payable/receivable for patent legal fee billing, reimbursement, and royalty distribution.

6. Will procure goods, services, travel arrangements, and expense reimbursements.

7. Maintains and reconciles financial and statistical reports/records from departmental databases.

8. Compiles, analyzes, and interprets data from departmental database.

9. Perform special projects with clearly defined assignments and specific procedures.

10. Other duties as assigned.

Certification/Skills:

Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint, and Outlook is required.

Advanced working knowledge of University financial systems is preferred.

Minimum Education:

A bachelor’s degree in a business-related field is required. An equivalent education and/or experience level may substitute for the education requirement.

Minimum Experience:

Three (3) years related work experience required.

Prior experience in finance, accounting, business administration, or business management is required.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.

https://www.uth.edu/benefits/

Equal Employment Opportunity Statement

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

UTHealthHoustonhas adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.

In addition, all UTHealthHouston​​​​​​​employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’sHoustonrules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.

Work location is based on the needs of the department and may be adjusted.