Senior Administrative Coordinator - Pediatrics Neurology
Texas Medical Center-Houston, TX
Senior Administrative Coordinator - Pediatrics Neurology
Location: Texas Medical Center-Houston, Texas
McGovern Medical School at UTHealth Houston
Requisition #: 230002CJ
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
The Senior Administrative Coordinator working in Pediatrics with the Child and Adolescent Neurology Team, provides general office management and financial operations support group of professionals under general supervision. The ideal candidate will make moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and university practices. In addition to providing administrative assistance to a large team active in patient care, research, and academic endeavors they will also ensure accurate monthly financial reporting and forecasting. The Department of Pediatrics is a large department active in all missions of the University: teaching, clinical, and research. We are looking for a self-starter to join our team and work alongside members to continue our multiple missions.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as…
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care
Plus many more!
UTHealth Houston - Pediatrics Neurology
University Professional Building @ 6410 Fannin Street, Houston, TX 77030
Schedule: Full Time, Mon-Fri, 8am-5pm (Possibility to work Hybrid schedule following successful completion of probationary period)
Position Key Accountabilities:
Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
Verifies accuracy of all personnel and payroll transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner.
Regularly handles confidential information and sensitive issues.
Reviews personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes. Ensures the necessary approvals are secured.
Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget.
Monitors travel, purchasing, payroll, timekeeping, contracts and grants.
Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
Maintains departmental equipment and space inventories.
Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions.
Provides approval of purchase requisitions based on established signature authority guidelines.
May direct and manage the daily activities of the department/program through administrative staff.
May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters.
May train entry level support staff. May lead support staff. May assist with interviewing, orientation and scheduling of staff. May provide input into lower level staff performance evaluations
Generally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
Advises on financial and business practices, may draft policies and procedures as assigned by supervisor.
Responsible for making routine business and financial decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions.
Other duties as assigned.
Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
Advanced working knowledge of University financial systems is preferred.
Bachelor’s degree in business related field required. Equivalent level of education and/or experience may substitute for education requirement.
Three (3) years related work experience required.
Prior experience in finance, accounting, business administration or business management required.
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to:001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561.
For a complete list please visit www.uthealth-veterans.jobs.
Employees must permanently reside and work in the State of Texas.
If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!
University of Texas Health Science Center at Houston (UTHealth)
Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.
UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.
Equal Employment Opportunity Statement
UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.
UTHealthHoustonhas adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.
In addition, all UTHealthHoustonemployees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’sHoustonrules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.
Work location is based on the needs of the department and may be adjusted.