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UT Health Senior Administrative Coordinator - School of Public Health Accounting in Texas Medical Center-Houston, Texas

Senior Administrative Coordinator - School of Public Health Accounting

Texas Medical Center-Houston, Texas



UTHealth School of Public Health

Requisition #: 190002UH

Position Summary:

Provides general and varied business and financial operations support to a department or group of professionals under general supervision. Makes general to complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices.

Department: School Of Public Health

Location: Texas Medical Center- Houston, TX

Position Type: Full Time/ Exempt

Position Key Accountabilities:

  1. Provideprimary level fiscal and administrative support to the SPH Director of Finance.

  2. Makescomplex administrative decisions requiring a comprehensive knowledge of a widerange of UTHealth and SPH regulations, policies, and procedures.

  3. Reviewsand approves expenditures for support departments throughout the SPH and tworegional campuses.

  4. Providesapproval of purchase requisitions based on established signature authorityguidelines.

  5. Monitorsfund sources to include grants and contracts, to verify accuracy to budgetaryrestrictions. Takes necessary steps to comply with restrictions.

  6. Generally,serves as an administrative liaison school-wide with others within and outsideassigned areas advising on financial and business practices related toprocurement, travel, and employee reimbursement.

  7. Preparesand manages FMS billing for support departments throughout the SPH

  8. Verifiesaccuracy of Special Allocations payroll funding requests, ensures the necessaryapprovals are secured and the fund balances are adequate

  9. Coordinatespost award activities of Jointly Funded Positions and Interagency Agreements

  10. Providesadministrative support to Dean’s Office

  11. Preparesmonthly reconciliations for Dean’s Office, Associate Dean for Management,Academic Programs, and Regional Campuses

  12. Monitorsexpenditures and open encumbrances, and pre-encumbrances.

  13. Reconcilesspecial allocations for two regional campuses.

  14. Entersand maintains awards in SPH Accounting Services database.

  15. Providesbackup assistance for other administrative employees in Dean’s Office.

  16. Maycreate and edit various online materials for the SPH Intranet

  17. Manageand organize files to ensure record management requirements are met

  18. Regularlyhandles confidential information and sensitive issues

  19. Otherduties as assigned


  • Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.

  • Advanced working knowledge of University financial systems is preferred.

Minimum Education:

  • Bachelor’s degree in business related field required. Equivalent level of education and/or experience may substitute for education requirement.

Minimum Experience:

  • Three (3) years related work experience required.

  • Prior experience in finance, accounting, business administration or business management required.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.


Equal Employment Opportunity Statement

UTHealth is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.