UT Health Senior Administrative Software Coordinator for New Innvovations - Houston, TX in Texas Medical Center-Houston, Texas

Senior Administrative Software Coordinator for New Innvovations - Houston, TX


Texas Medical Center-Houston, Texas


McGovern Medical School at UTHealth

Requisition #: 180000XE

Position Summary:

We are looking for a Senior Software Administrative Coordinator to work with our Graduate Medical Education program. This role will serve two essential functions - you will train staff on how to use New Innovations software as well as help update the software under the guidance of the person who works on it exclusively. You must have experience working with New Innovations and preferably in the role of a Program Coordinator. This position will be training program coordinators on how to use the Rotations, Assignments, Clinics, Evaluations, and Duty Hours functionality in New Innovations. This position will also have responsibilities in assisting maintaining training records; preparing incoming trainees for onboarding; and providing assistance to programs with recruitment issues.

We have a fun, dynamic team that supports the Graduate Medical Education (GME) community of over 1,000 residents and fellows at the McGovern Medical School. This is a great opportunity for someone who enjoys training and working closely with people.

This role is full time and eligible for full benefits including great healthcare coverage as well as a retirement plan that is administered by the State of Texas. It will office in the Texas Medical Center and work normal business hours. The area is accessible by Metro including bus and rail lines.

Position Key Accountabilities:

  1. Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.

  2. Verifies accuracy of all personnel and payroll transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner.

  3. Regularly handles confidential information and sensitive issues.

  4. Reviews personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes. Ensures the necessary approvals are secured.

  5. Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.

  6. Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget.

  7. Monitors travel, purchasing, payroll, timekeeping, contracts and grants.

  8. Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.

  9. Maintains departmental equipment and space inventories.

  10. Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions.

  11. Provides approval of purchase requisitions based on established signature authority guidelines.

  12. May direct and manage the daily activities of the department/program through administrative staff.

  13. May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters.

  14. May train entry level support staff. May lead support staff. May assist with interviewing, orientation and scheduling of staff. May provide input into lower level staff performance evaluations

  15. Generally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.

  16. Advises on financial and business practices, may draft policies and procedures as assigned by supervisor.

  17. Responsible for making routine business and financial decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions.

  18. Other duties as assigned.


Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.

Advanced working knowledge of University financial systems is preferred.

You must have worked with New Innovations software!

Minimum Education:

Bachelor’s degree in business related field required. Equivalent level of education and/or experience may substitute for education requirement.

Minimum Experience:

Three (3) years related work experience required.

Prior experience in finance, accounting, business administration or business management required.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.


Equal Employment Opportunity Statement

UTHealth is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.