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UT Health Senior Support Assistant for Procurement - Houston, TX in Texas Medical Center-Houston, Texas

Senior Support Assistant for Procurement - Houston, TX

Texas Medical Center-Houston, Texas

Hot

Administrative/Office Support

UTHealth Administration

Requisition #: 190001AV

POSITION SUMMARY:

We are looking for a Senior Support Assistant to work in the procurement area. This is a second step entry level job

that performs routine tasks under defined supervision.

Performs a variety of moderately complex clerical tasks to support assigned

area. This position may provide secretarial support. This role mainly works with scanning purchase orders for the department using an OCR (Optical Character Recognition) device. You will also be working on this process with mail items and other documents. This position also will be a back-up to a coordinator in the department. Candidates with any exposure to PeopleSoft or Right Fax are preferred.

This position includes processing the daily mail in Image Now / OCR (Optical Character Recognition) for eight accounts payable team members and ensure that all accounts payable urgent requests invoices are scanned in a swift manner to avoid interruption of services. In addition, you will be maintaining the department’s website, processing various FMS transactions, i.e., requisitions, deposits, receivers, etc., and monitor the PO dispatch right fax PeopleSoft queue. May be assigned routine budget or financial responsibilities by supervisor. Advises on policy and processes as assigned by supervisor.

This is a full time position that will be paid hourly. It is classified as non-exempt. You will be working in the Operations Center Building which is south of NRG Stadium and 610. This role is eligible for all benefits from UTHealth including medical coverage and a pension run by the State of Texas. It will be a standard work week with typical hours.

POSITIONKEY ACCOUNTABILITIES:

  1. Respondsto non-routine correspondence or telephone contacts in area of responsibilitywithin guidelines established by supervisor.

  2. Draftscorrespondence and memoranda; prepares graphs, tables and manuscripts; preparesreports and presentation materials.

  3. Schedulesand maintains calendars, travel itineraries, and coordinates relatedarrangements in compliance with all University, governmental, and/or grantpolicies and guidelines.

  4. Maymaintain and reconcile assigned financial records/ reports for area.

  5. Receives,classifies, reconciles, consolidates, and/or summarizes documents andinformation.

  6. Compilesdata from reports using required knowledge of departmental, project, and/oruniversity policies and procedures.

  7. Assistswith data entry and basic processing for the financial and/or human resourcessystems.

  8. Schedulesmeetings and rooms, invites participants, and arranges refreshments andequipment as needed. May prepare anddistribute meeting minutes.

  9. Maintainsoffice supplies and equipment.

  10. Screenscalls and emails and receives and directs visitors.

  11. Retrievesinformation from departmental and/or project records.

  12. Mayhandle confidential information and sensitive issues.

  13. May trainentry level clerical staff.

  14. Handlesbasic to moderately complex inquiries.

  15. May beassigned routine budget or financial responsibilities by supervisor.

  16. Adviseson policy and processes as assigned by supervisor.

  17. Otherduties as assigned.

CERTIFICATIONS/SKILLS:

Working

knowledge of standard Office Software such as Word, Excel, PowerPoint and

Outlook is required.

FMS training

with a passing score may be required.

Use of

University financial systems may be required.

PeopleSoft 9.2

DotCMS (webmaster)

Documentum

IDX billing system

60 WPM

Ten key

Microsoft Word/ Excel

Use of standard office equipment .

MINIMUM EDUCATION:

High School diploma or equivalent.

MINIMUM EXPERIENCE:

Three (3) years of general office experience.May

substitute required experience with equivalent years of education beyond the

minimum education requirement.

Prior experience scheduling and maintaining calendars & travel

itineraries.

Prior experience with preparing meeting materials or general reports

preferred.

PHYSICAL REQUIREMENTS:

Exerts up to 20

pounds of force occasionally and/or up to 10 pounds frequently and/or a

negligible amount constantly to move objects.

SECURITYSENSITIVE: This job class may contain positions that are security

sensitive and thereby subject to the provisions of Texas Education Code § 51.215

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.

https://www.uth.edu/benefits/benefits-summary.htm

Equal Employment Opportunity Statement

UTHealth is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

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