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UT Health Seasonal Hire - Administrative Assistant - Anesthesiology in Texas

Seasonal Hire - Administrative Assistant - Anesthesiology


Administrative/Office Support

McGovern Medical School at UTHealth

Requisition #: 190000SA

Position Summary:

Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

Position Key Accountabilities:

  1. Resolvesroutine inquiries and questions and responds to non-routine correspondence ortelephone contacts in area of responsibility within guidelines established bysupervisor.

  2. Composescorrespondence and memoranda; prepares graphs, tables and manuscripts; preparesreports and presentation materials.

  3. Schedulesand maintains calendars and travel itineraries; coordinates relatedarrangements in compliance with all University, governmental, and/or grantpolicies and guidelines.

  4. Developsfiling systems; maintains files, records and reports for assigned area.

  5. Receives,classifies, reconciles, consolidates, and/or summarizes documents andinformation.

  6. Compilesdata from reports using required knowledge of departmental, project, and/oruniversity policies and procedures.

  7. May beresponsible for or assists with data entry and basic processing for thefinancial and/or human resources systems.

  8. Schedulesmeetings and rooms, invites participants, and arranges refreshments andequipment as needed.May prepare anddistribute meeting minutes.

  9. May berequired to maintain office supplies and equipment.

  10. Screenscalls and emails and receives and directs visitors.

  11. Retrievesinformation from departmental and/or project records and may produce reports.

  12. Handlesconfidential information and sensitive issues.

  13. Providesback-up for other support staff as needed.

  14. Mayprovide guidance and direction to lower level staff. May train entry levelclerical staff. May lead support staff.

  15. Mayserve as administrative liaison with others within and outside assigned areasregarding administrative issues on purchasing, personnel, facilities andoperations.

  16. May beassigned routine budget or financial responsibilities by supervisor.

  17. Maymaintain or reconcile financial records/reports.

  18. Adviseson policy and processes as assigned by supervisor. Is responsible for makingroutine decisions and judgment calls.

  19. Otherduties as assigned.


Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.

Use of University financial systems may be required.

Minimum Education:

High School diploma or equivalent.

Associates degree preferred.

Minimum Experience:

Four (4) years related work experience required.

Prior experience with scheduling, maintaining calendars, and travel itineraries required.

Prior experience preparing meeting materials or general reports preferred.

May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements:

Exerts up to 20

pounds of force occasionally and/or up to 10 pounds frequently and/or a

negligible amount constantly to move objects.

S ecurity Sensitive:

This job class

may contain positions that are security sensitive and thereby subject to the

provisions of Texas Education Code § 51.215

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.


Equal Employment Opportunity Statement

UTHealth is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.