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UT Health Executive Assistant - Department of Microbiology & Molecular Genetics in United States

Executive Assistant - Department of Microbiology & Molecular Genetics


Texas Medical Center-Houston, Texas


Requisition #: 190002GJ


Provides administrative

and project-oriented support to the Chair, faculty and staff under general

supervision. Work regularly requires use

of initiative, discretion and independent judgment.


  • Workswith departmental faculty, fellows and staff to prepare and submit grantapplications to federal and private sponsor agencies.

  • Workswith the Chair to coordinate faculty search, recruitment, promotions, and annualfaculty evaluations.

  • Servesas a webmaster for departmental website.

  • Mayassist in preparation and compilation of documents for faculty and staff’s visaapplications.

  • Liaiseswith other UTHealth departments on matters related to purchasing, personnel,facilities and operations. May approve purchases of office supplies andequipment.

  • Maintainsor reconciles financial records.FMStraining with a passing score will be required.

  • Retrievesinformation from departmental and university systems, composes correspondence,memoranda, graphs, tables, manuscripts, reports and presentation materials.

  • Schedulesand maintains calendars and travel itineraries; coordinates travelreimbursements and other related arrangements in compliance with allUniversity, governmental, and/or grant policies and guidelines.

  • Coordinatesmeetings and gatherings, room assignments, invites participants, and arrangesrefreshments and equipment as needed. May prepare and distribute meetingminutes.

  • Regularly handles the highest level ofconfidential information and sensitive issues.

  • Screens calls and emails and receivesand directs visitors.

  • Responsible for filing systems, accuracyand compliance of files, records and reports for assigned area.

  • Provides guidance and direction to lower-levelstaff. May be expected to train entry-level clerical staff. Assists withinterviewing and orientation of new staff.

  • Other duties as assigned.


  • Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.

  • Use of University financial systems may be required.

Minimum Education:

  • High School diploma or equivalent required. Bachelor’s degree preferred.

Minimum Experience:

  • Six (6) years related work experience required. Extensive experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports required. May substitute required experience with equivalent years of education beyond the minimum education requirement.

  • Prior Experience with grant submissions/ pre-award activities strongly preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.


Equal Employment Opportunity Statement

UTHealth is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.